The price is higher than assessed
The net price on the invoice is above the approved price. These are often small amounts on single lines, and they are easy to miss when the car has to move on.
App for body shops
Find the supplements while the claim is open
Claimix checks suppliers' invoices against the insurer's approved assessment, line by line. So you can see where the price is higher than assessed, and where a part was never assessed at all.
In development. Today Claimix runs on demo data. See how far we have come
DKK 412
Supplements to request on this claim
- Front wing, rightOver assessment +DKK 214
- Headlamp, rightNot in assessment +DKK 198
- BadgeBelow threshold +DKK 6
- Front bumperWithin assessment
Illustration of a claim in the supplement check. The claim and the figures are made up.
The problem
The assessor approves one price. The supplier invoices another.
Parts are assessed before the invoice arrives, and the figures do not always match. If the difference is not requested as a supplement while the claim is open, the workshop usually ends up paying it.
The part is not in the assessment
A part was added that was never assessed. It has to be requested from the assessor before it can go on the invoice to the insurer.
Checking by hand takes time
The invoices are in the mailbox, the assessment in Forsi and the bookkeeping in e-conomic. Comparing them line by line takes time you rarely have.
Supplement check
From invoice to requested supplement
The supplement check is the first module in Claimix. This is how the flow is meant to work, and today all of it can be seen on demo data.
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The invoice is fetched
The supplier's invoice is fetched from the mailbox you already receive it in, and the lines are read from the PDF. If the lines do not add up to the invoice's total, it goes to a manual check.
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The lines are matched
Each line is linked to the claim and compared with the approved assessment by OE number. If the number is an alternative, Claimix asks you to confirm it.
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The differences are clear
Each line gets a status: within assessment, below threshold, over assessment or not in assessment. You decide the minor difference threshold yourselves.
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The supplement is requested
Claimix puts the e-mail to the assessor as a draft in the workshop's own mailbox. The workshop manager reads it and sends it. The supplement does not go out by itself.
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The answer is followed
Requested, approved or rejected: it shows on the line and on the claim, so you can see what is missing. If you have agreed a credit note with the supplier, it is followed too.
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The invoice is checked
Claimix reads from e-conomic and shows whether approved supplements made it onto the invoice to the insurer. Claimix does not write to your bookkeeping.
Claimix is a tool to help you. It is you who judge whether a supplement should be requested.
Access and data
Your data is yours
- Sign-in with Microsoft 365. Employees use their work account, and only users created in Claimix get in.
- Each customer on its own. Your data is kept apart from other customers' data, all the way down in the database.
- Access on your terms. You give Claimix access to Microsoft 365 and e-conomic yourselves and can withdraw it again.
- Data in the EU. Claimix runs on Todo-IT's own server at Hetzner in Helsinki, Finland.
- AI is optional. AI analysis of invoices that cannot be read safely stays off until you switch it on yourselves. It is the one exception to the EU: the invoice is then analysed at Anthropic in the USA. When it can be switched on is stated in the data processing agreement.
Status
How far we have come
Claimix is in development. This is what works today, and what is on the way.
- Overview, claims, invoices and matchingRuns on demo data
- Sign-in with Microsoft 365Works
- Mailboxes in Microsoft 365Being built
- Reading PDF invoicesBeing built
- e-conomic, read onlyBeing built
- Assessments from ForsiBeing clarified
- More integrationsOn the way
Contact
Want to hear more?
Write if you would like to know more about Claimix or see it on demo data. The price will be one price per workshop per month: we count neither users nor claims.